HAMILTON TOWNSHIP

MAILBOX DAMAGE POLICY
Adopted February 20, 2008

 A properly installed and maintained mailbox will withstand snow removal operations.  If improperly placed the front face of the mailbox extends past the back of the curb edge or edge of pavement into the road/street.  Chances are, the mailbox could be hit by the plow.

In the event your properly placed mailbox is down, you may call Hamilton Township Road and Maintenance Department at 513-683-5320.  The roads Division will repair/replace boxes damaged by a snow plow or mower strike.  Replacements will be with a standard U.S. postal mailbox and 4”x4” pine or cedar post if necessary.

Boxes down from snow plow throwing snow, or mower will be refastened if possible.  Boxes down due to deteriorated materials will be the responsibility of the owner.

Improperly installed boxes will be the responsibility of the owner.

Altered or custom-made mailboxes damaged by snow plow or mowers the Township will repair.  If not repairable the resident will have the option of a standard U.S. postal mailbox and post or the established cost of the materials for the U.S. postal mailbox and post materials.

The Township is not responsible for any mailbox that is above the standard U.S. Postal mailbox permitted in the right-of-way.  Replacement of such will be the responsibility of the owner.

For mailboxes on County or State roads, you may contact Warren County Engineer at 513-925-1364, or Ohio Department of Transportation at 513-932-3010.

Lawn damage done by snow operations or the mower will be repaired by the Road/Maintenance Department by calling 513-683-5320 to report the damages done.

Mailbox repairs will not take place until current snow operations are finished.  If owner chooses to replace his mailbox before the snow removal is completed the Township will reimburse him for the box and post only, based on  a standard U.S. Postal mailbox cost for the year the damaged occurred Future snow events could delay repairs.  This would not interfere with any mower damages unless it would be raining and then the repairs would take place when the ground would be dry enough to not damage any other areas.

If you are not sure if your road/street is a county, state, or township road you may contact the Township at 513-683-8520.

Public Records Policy

The Hamilton Township Administration Office is committed to providing inspection and copies of public records generated and maintained by this department in accordance with applicable sections of section 149 of the Ohio Revised Code.

Public records may be viewed and/or copies requested during normal business hours: Monday through Friday 8:00 a.m. to 4:00 p.m.

Copies may be mailed first class by U.S. postal services, faxed or picked up. The person requesting copies should make their preference known at the time of request. Copies of any records will be five cents per page.