The office of Township Fiscal Officer/Clerk is an elected position and the term runs in conjunction with the Township Trustees of every four years (in a general election).  This position falls at the same time as the third Trustee would run. The Trustee and the Fiscal Officer/Clerk run at the same time.  The Fiscal Officer is connected to the entire Board as the office is not a decision making office but is an independent office of the Trustee Board that must work in close conjunction with each other.

The Hamilton Township Fiscal Officer/Clerk is legally responsible for ensuring that all legal and regular records in the Township are kept in accordance with provisions set forth in Section 507.01 of the Ohio Revised Code as well as directives issued by the Ohio State Auditor’s  Office.  The office is responsible for doing the annual budget and appropriations for the Township.  The finances are computerized and are audited every two years by either an independent State Certified Auditor, or by the State Auditor’s Office.  The Fiscal Officer/Clerk works closely with the Board of Trustees, County Auditor, County Recorder, County Treasurer and the County Engineer to help maintain the fiscal soundness of the Township.

Other responsibilities of the Fiscal Officer/Clerk includes maintaining all recording of the action of the Board of Trustees,  their proceedings, budgeting, accounting, payroll and making sure that payroll records are kept up to date, as well as follow through with various department records to see that  they are up to date when the Auditors request them.

The Fiscal Officer/Clerk is also in charge of  the monies that are received for the Township as well as for all the money that is spent by the Township,  She is responsible for certifying all purchases or sales done by the Township, such as legal ads for sale or purchase by the Township, special meetings and contracted work to be done in the Township.  The Fiscal Officer/Clerk is also responsible for the sale and record keeping of lots sold and used within the Township’s three (3) cemeteries.   She is also responsible for keeping of the minutes of all meetings of the Trustees as well as  setting the agenda for them.

These are some of the duties of a Township Fiscal Officer/Clerk that are set forth in Ohio Revised Code Section507.01  The duties of a Township Fiscal Officer/Clerk is different than those for a Village or City .

In general the Fiscal Officer/Clerk is to oversee  the record keeping of  all proceedings and financial decisions the Board of Trustees make and is responsible for having them ready when needed either by the Auditor’s or the public.

An important reminder for you as a resident of Hamilton Township, Warren County, Ohio

is to know where you live when you renew your vehicle license.

Please remember when you renew your vehicle license to know that your residence is within Hamilton Township and not where you receive your mail.  Hamilton Township has postal addresses in Goshen, Loveland, South  Lebanon, Morrow, and  Maineville, but area all within the boundaries of Hamilton Township and have different zip codes.

When you give your postal address you are loosing$7.50 from every license plate to your village address area that could have been returned to Hamilton Township for maintenance of your roadways.

The $7.50 is a license tax that is from the Township and Warren County.  The Township is $5.00 and the County is $2.50.